Occupational Health Forms
Forms relating to occupational health services including accessing myOHportal, EAP and physiotherapy
Below you will find a variety of forms and guides to be used in relation to utilising Occupational Health Services. If you encounter any issues please contact HR.
Occupational Health
From June 2020 any new referrals for OH including pre-employment and health surveillance will be completed using MyOHportal (opens new window).
*Update - effective February 2023, line managers may be able to book appointments at the time of creating the OH referral, click on link for further guidance MyOHportal - how to book online guidance (Word doc, 15 KB)(opens new window)
Below are a set of guidance notes to help get you started, however if you need any further information contact a member of the HR team occupationalhealth@westlothian.gov.uk.
When completing a referral please do not select
- WLC-myohportal user guide (Word doc, 1 MB)(opens new window)
- MyOHportal - creating your account (PDF, 474 KB)(opens new window)
- MyOHportal - navigation guide (PDF, 378 KB)(opens new window)
- MyOHportal - managing your user account (PDF, 242 KB)(opens new window)
- MyOHportal - creating a referral guide (PDF, 375 KB)(opens new window)
- MyOHportal - how to upload documents (PDF, 332 KB)(opens new window)
- MyOHportal - tracking referrals & reports (PDF, 321 KB)(opens new window)
- MyOhPortal - subject access guides (PDF, 225 KB)(opens new window)
- MyOHportal FAQ's (PDF, 163 KB)(opens new window)
- How to make a good OH referral presentation (gi.ui.mediatype.powerpoint, 2 MB)(opens new window)
Further and most up to date guides are available on MyOHportal help pages available as you log on to the system.
Counselling Services
- Help Employee Assistance Programme (EAP) (PDF, 227 KB)(opens new window) - freephone 0800 0285 148, available 24/7
- Four Pillars of Wellbeing - Mental Wellbeing
Physiotherapy Services
Following the successful acquisition of Connect Health by PAM Physio Solutions, the Council now has access to the PAM Group web portal OHIO. As the line manager you will need to obtain a login and temporary password to access this system and make the necessary referrals and obtain the employee reports. If you contact your HR Adviser they will make arrangements to add you as a new user and you will receive an email with the temporary password which you will be asked to change on your first login.
Below are a list of guidance to support new users in navigating the new system:
- OHIO - Accessing OHIO (PDF, 226 KB)(opens new window)
- OHIO - Creating a referral (PDF, 252 KB)(opens new window)
- OHIO - Creating an employee (PDF, 221 KB)(opens new window)
- OHIO - Searching for an employee (PDF, 203 KB)(opens new window)
- OHIO - Viewing a report (PDF, 231 KB)(opens new window)
- OHIO - Full system overview (PDF, 272 KB)(opens new window)
In order to complete a workstation Physio referral, instead of selecting Physiotherapy, select Wellbeing Services instead of Physiotherapy services and complete the necessary details as requested online.
