Effective from 30 October 2023 EMT have reintroduced recruitment controls.  Unless the post you are advertising is on the exemption list [166KB] approved by EMT then prior to submitting your post to HR for advertising you will need EMT to sign the vacancy authorisation form.  EMT will review these forms on a weekly basis and notify the appropriate Heads of Service of their decision.  Thereafter the completed recruitment paperwork as noted below, should be forwarded to HR for processing. 

Where the post is exempt, Head of Services can continue to recruit to these posts without the need of EMT approval.  Recruiting managers however must include that this is an exempt post on the vacancy authorisation form when submitting to HR for processing. 

All vacancies will go live within 5 working days of completed paperwork being received at HR.  In order for the 5 day service level agreement to be achieved, all recruitment requests received by HR must include the following:  

• vacancy authorisation form signed by Head of Service and EMT
• or vacancy authorisation form signed by Head of Service only if exempt post
• job advert
• job outline and person specification
• any other relevant information

Please note that without the completed and correct paperwork, recruitment requests will be rejected and you will be required to resubmit the full documentation once corrected.

Policy/Procedure

• Recruitment and Selection Policy [208KB]
• Recruitment and Selection Procedures [441KB]
• Relocation Assistance Scheme [255KB]

Additional Guidance

Effective from 30 September 2022, the adjusted Right to Work checks introduced by the Home Office during the pandemic will cease.  Thereafter, at the point of recruiting any new staff to the Council, recruiting Managers will be required to revert to manual checking of documents and verifying them in person with the successful candidate as was done previously. Guidance is available below.

Where interviews are held by video conferencing, this will require the successful candidate to attend the workplace with the acceptable documentation, as quickly as possible after they have been offered the post.  These verification documents are required to be returned to the recruitment team with the application pack.  Failure to return the copied verified documents will result in delaying the appointment process. 

• Disclosure of Criminal Convictions During the Recruitment Process - Briefing Note [211KB]
• Disclosure of Criminal Convictions During the Recruitment Process - Managers Guide [88KB]
• Recruitment Approval Process [79KB]
• Immigration Changes - Briefing Note [145KB]
• Right to Work Checks Managers Guidance [184KB]
• Advice Notes for Interview/Appointment Process [149KB]
• Recruitment Secondment Guidance [186KB]
• Managers Guide on the use of Fixed Term Contracts [352KB]
• Agency Workers Guidelines for Services [96KB]
• Appointments of Head Teachers/Depute Head Teachers [133KB]
• Compulsory Transfer of Teachers [187KB]
• Employment Reference - Manager's Guide [218KB]

Forms

• Vacancy Authorisation Form EMT & HOS approval [77KB]
• Vacancy Authorisation Form [73KB]
• Advert Grid [14KB]
• Specimen Advert [22KB]
• Job Outline Specimen [30KB]
• Interview Assessment Sheet - Specimen [26KB]
• Interview Arrangements [563KB]
• Appointment Proforma [547KB]
• Right to Work Checklist [61KB]
• Agency Worker Record Form [42KB]
• Relocation Assistance Claim Form [68KB]