Gala and Other Events, Applications and Funding: Information and Advice
The Regeneration Team have responsibility for the management and payment of the Gala Committee and Other Events Fund and the management and updating of the Gala and Other Events, Applications and Funding: Information and Advice page.
News
- The Gala and Other Events Grant Fund 2022 is now open to applications with a closing date of 5pm on Friday 1st April 2022.
General
Each year the Council Executive provides funding to assist organisations across West Lothian to hold a gala or event. This fund is called the Gala and Other Event Fund.In 2022 the fund is £40,000. The grant is awarded as a 'contribution' to the costs of holding a gala or other similar event. The Gala and Other Event Fund is managed as set out in the Gala and Other Events Fund Grant Scheme Guidance Notes for Applicants (revised 2022) available below.
Privacy Notice
You should be aware that as part of the application process information provided by the applicant will be recorded within our filing systems. For further information about how your information will be dealt with please see our privacy notice:
You can apply for funding from the Gala Committee and Other Event Fund if you meet the following criteria:
You are a constituted gala committee or other organisation
Your organisation has a bank account in the name of the organisation
Your organisation and your gala or event has a link with a town, village or locality in West Lothian
Your organisation is set up specifically for, or has provision in its constitution, to provide an event for the benefit of the local community.
Applications to the fund must be for the provision of a gala or similar traditional large-scale event that will take place during the gala/festival season, May to August, in any given year
The deadline for completed applications is 5pm on Friday 1st April 2022.
Due to delays caused by Covid-19 in 2020 & 2021 gala and other organisations previously funded via council's payment system, Pecos, as suppliers have been deactivated due to inactivity. In 2022 all new and old gala and other organisation will need to be added as a new supplier.To allow us to add your gala committee or other organisation as a new supplier please complete our SF01 New Supplier Form [623KB]..
Your gala or other event needs to be insured. If your group is a gala committee you will be contacted by Zurich Insurance in connection with the provision of Public Liability Insurance which is provided and paid for by West Lothian Council. If you have any questions please contact regenerationteam@westlothian.gov.uk and we will pass your enquiry onto the relevant council officer.
If you are organising a gala or other similar event you might need a licence or permission for example a public entertainment licence or permission to hold a parade or procession. For further information visit the council's Entertainment Licences and Permissions web page.
The Health and Safety Executive have developed and published a guide for voluntary groups that put on public events i.e. galas. It is called "Guidance On Running Events Safely" and you can open it here http://www.hse.gov.uk/event-safety/
Emergency Services
For the purposes of Health and Safety you must consult with and inform the emergency services that you are holding either a gala or other event. You must also provide first aid cover for your event, no matter how large or small. For your convenience I have attached the links to the various emergency service and first aid web sites below.
Gala and Other Events Fund Privacy Notice [106.96KB]
