Designated Premises Manager (DPM)

The application can only be made by the  premises licence holder [140KB]  as stated on the licence. If you are naming a new person as your designated premises manager then you need to apply for a variation to your premises licence and you need to ensure that the person you are going to nominate is not currently named as a designated premises manager at any other premises within Scotland.

If your new premises manager has a personal licence which was issued by another Board in Scotland then you must include a copy of their personal licence with your application.

Application forms which have guidance notes attached can be found in the downloads section of this webpage. The fee for this type of application is £31, you should read the guidance notes carefully before completing the application form and details of how to submit the application and how pay the fee can also be found in the guidance notes.

Along with the application you must also return your principal premises licence (not a copy) including the layout plan and a copy of the proposed new premises managers personal licence to West Lothian Licensing Board. If all parts of the premises licence are not available you must provide a statement of the reason for failure to produce the whole licence.

If any of the events listed below happen with your designated premises manager -

• the premises manager resigns 
• the premises manager is dismissed       
• the premises manager becomes incapable for any reason of acting as the manager, for example, if his personal licence expires the premises manager dies or
• the personal licence held by the premises manager is revoked or suspended

Then the premises licence holder, must, not later than 7 days after the occurrence of the event, give notice to the Licensing Board under Section 54 of the Licensing (Scotland) Act 2005. A copy of the form to advise of the notification of resignation or dismissal can be found in the downloads section of this page.

If the premises licence holder fails to notify the Board within 7 days of the events above having taken place, then the premises licence will be varied by the Board to remove the premises manager. This would result in the premises not being able to sell alcohol until this had been rectified by means of a variation application.

If you have given notice to the Board within 7 days as mentioned above then you as the licence holder must nominate a new designated premises manager within a period of 6 weeks from the date of the occurrence above.

Once you are ready, within the 6 week period, to name a new person as your designated premises manager then you need to apply for a variation to your premises licence. This application can only be made by the premises licence holder and you need to ensure that the person you are going to nominate is not currently named as a designated premises manager at any other premises within Scotland and that their refresher training is up to date. A copy of the application can be found in the downloads section of this page.

You need to complete the application form and the fee for this type of application is £31, all parts of the principal premises licence (copies will not be accepted) including the layout plan and a copy of your proposed new premises manager's personal licence to West Lothian Licensing Board. If all parts of the premises licence are not available you must provide a statement of the reason for failure to produce the whole licence.

Details of how to make the application and a note on how to pay the fee are contained in the guidance notes attached to the application.

If your application is correctly completed it will be processed without delay and will take effect immediately and you will be advised as soon as the application has been processed.

Before submitting your application please check that:

• The application has been signed by the licence holder (or an agent on their behalf)

• If applicable, confirmation from the licence holder that the agent can make the application is enclosed, unless the agent is a professional licensing agent;

• You have enclosed all 4 parts of the premises licence - copies cannot be accepted

Your proposed premises manager:

• is not a premises manager anywhere else in Scotland,

• has a personal licence, and

• a copy of their full licence is enclosed so we can check they are up to date with their refresher training.

Please note applications will not be processed until they have been checked by the Licensing Team to ensure the application is competent.

Please ensure you provide an up to date telephone number and email address for the applicant in order that we can contact you if there are issues with the application.

If your complaint relates to the manner in which your application was processed please email licensingboard@westlothian.gov.uk (opens new window)