Element (05): Retention Schedules
West Lothian Council have adapted the Scottish Council for Archives Records Retention Schedule (SCARRS) model as the basis to the council's approved retention schedules.
These retention schedules are endorsed by each Head of Service (as appropriate) and applied to both electronic records and paper records.
More information on SCARRS can be found on the Scottish Council on Archives website.
In addition, West Lothian Council have implemented paper records inventories and detailed the retention schedule requirements for each record set aligned to (approved) retention schedules.
West Lothian Council Archives Service provides a centralised resource for the storage of long-term operational records (non-current) and the preservation of historical records. This resource works with services to identify records for archival, preservation or destruction.
Standards for records retention are built into contracts and agreements with third parties who share or process information on the council's behalf.